Corporate Profile:
Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients’ projects and programs.

Job Summary:
The Management Analyst will provide cross-functional support across Human Resources, Contracts, Program Management, Quality Assurance, and General Office Administration. This role is designed for a versatile professional who thrives in a dynamic environment, ensuring operational excellence, compliance, and efficiency while contributing to a people-first culture

Responsibilities:

Human Resources Support:

• Assist with recruitment processes, onboarding, and employee engagement initiatives.
• Maintain HR records and databases and support performance management and recognition programs.
• Provide analytical support for workforce planning, training, and development initiatives.
• Support recruiting efforts by coordinating candidate communications, formatting resumes, and screening candidates and/or resumes
• Prepare HR reports and documentation as needed Contracts Support
• Track contract deliverables, deadlines, and compliance requirements.
• Support contract administration, modifications, and reporting.
• Assist in preparing documentation for audits, CPARS ratings, and subcontractor management.

Program Management Support:

• Monitor project schedules, milestones, and deliverables.
• Prepare monthly program office reports for executives, highlighting risks, progress, and resource needs.
• Support coordination between teams to ensure alignment with organizational goals.

Quality Assurance Support:

• Assist in maintaining quality management systems and compliance with ISO standards
• Track corrective actions and continuous improvement initiatives.
• Prepare reports and dashboards to monitor performance metrics.

General Office Administration

• Provide administrative support including scheduling, correspondence, and document management.
• Coordinate office operations to ensure efficiency and compliance with policies.
• Support executive communications and recognition initiatives. 
• Maintain and organize company records and documentation
• Order office supplies and company swag to support employee engagement and branding
• Manage meetings and conference room scheduling to ensure smooth operations
• Oversee SharePoint site management, including file organization, record keeping and permissions
• Draft and update company policies, procedures, and standard operating procedures (SOPs)
• Provide support for day-to-day office functions to keep operations running efficiently
• Coordinate staff training sessions, workshops, and development plans

Education/Certifications:

• 2-5 years of experience in management analysis, program support, or related functions. Bachelor’s degree in Business Administration, Management, or related field (Master’s preferred).

Required Qualifications:

• Strong organizational and communication skills
• Intermediate knowledge of SharePoint and Excel
• Ability to handle sensitive information with discretion
• Prior HR, Recruiting or office administration experience 
• Ability to multi-task different diverese areas of responsibility
• Strong organizational skills for managing records, files, and documentation
• Problem-solving mindset and adaptability in a fast-paced environment
• Demonstrated ability to support recognition programs or employee engagement initiatives
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint

Desired Qualifications: 

• Experience with Unanet and other HR Systems
• PowerBI and workflows
• Strong analytical, organizational, and communication skills
• Familiarity with HR practices
• PowerBI and workflows
• Strong analytical, organizational, and communication skills
• Familiarity with HR practices, contract administration, and quality management systems
• Proficiency in Microsoft Office Suite and project management tools.  
• Ability to balance multiple priorities and work collaboratively across departments.

• People-oriented and friendly — enjoys building positive relationships and contributes to a welcoming office culture.
• Joyful and professional — brings energy and enthusiasm to the workplace while maintaining respect and professionalism.
• Team-focused — avoids gossip and negativity, choosing instead to foster trust, cooperation, and integrity.
• Eager to learn — demonstrates curiosity, adaptability, and a willingness to grow with the organization.
• Versatile and dependable — approaches all assigned tasks, whether routine or complex, with commitment and a positive attitude.
• Analytical Thinking: Ability to interpret data and provide actionable insights.
• Communication: Clear, empathetic, and professional in both written and verbal formats.
• Adaptability: Comfortable working across diverse functions and shifting priorities.
• Integrity & Compliance: Strong commitment to ethical standards and regulatory adherence.
• Collaboration: Builds strong relationships with colleagues, executives, and external partners.

Corporate Summary:
Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.