Corporate Profile:
Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients’ projects and programs.

Job Summary:
Acquisition Professionals LLC seeks a highly organized and detail-oriented Executive Administrator with a minimum of 4 years' experience directly supporting senior executives. The successful candidate will possess advanced proficiency in Microsoft Office and demonstrate the ability to quickly learn and adapt to DoD-specific programs and software. This role requires exceptional skills in collaboration, effective triage of executive requests, delegation, and the ability to proactively anticipate and mitigate challenges. Strong organizational, project management, problem-solving capabilities, and exceptional interpersonal skills are essential for success in this role.
 

NOTE: This position is contingent upon contract award and requires on-site presence at FBI facilities within the Washington Metropolitan Area/National Capital Region.
 

Responsibilities:

• Provide direct administrative support to senior executive leadership. 
• Manage executive calendars, scheduling meetings, appointments, and travel arrangements. 
• Effectively triage incoming executive requests, delegate tasks appropriately, and ensure thorough follow-up and completion. 
• Prepare, edit, and review correspondence, reports, and presentations using advanced Microsoft Office skills. 
• Quickly become proficient in DoD-specific software and systems utilized by the executive team. 
• Collaborate effectively with team members, executives, and external stakeholders to facilitate clear communication and coordination. 
• Utilize strong organizational and project management skills to track multiple tasks and projects simultaneously. 
• Identify, anticipate, and proactively mitigate potential administrative or operational issues. 
• Handle sensitive and confidential information with discretion and professionalism. 
• Exhibit exceptional interpersonal skills when interacting with internal staff, executives, and external contacts. 
• Ensure meticulous attention to detail in all administrative tasks and responsibilities. 

Education and Certifications:

• Bachelor's degree preferred; relevant professional experience will be considered in lieu of degree. 

Required Qualifications: 

• Minimum of 4 years of experience providing executive-level administrative support. 
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). 
• Excellent organizational, time management, and prioritization skills. 
• Exceptional written and verbal communication skills. 
• Experience maintaining records and filing systems in compliance with federal or agency-specific standards (FBI preferred). 
• Ability to coordinate multiple administrative activities simultaneously, ensuring efficient and timely completion. 
• Demonstrated professional maturity and ability to handle sensitive and confidential information appropriately. 
• U.S. Citizenship with ability to obtain and maintain Top Secret (TS/SSBI) clearance. 

Personal Qualities: 

• Detail-oriented with strong initiative and proactive mindset. 
• Excellent interpersonal skills and ability to build effective relationships. 
• Ability to work independently as well as collaboratively in a fast-paced, professional environment. 
• Demonstrated flexibility and adaptability to changing priorities and deadlines. 
• Strong commitment to client satisfaction and excellence in administrative service delivery. 

Work Location: 
On-site at FBI facilities in the Washington Metropolitan Area/National Capital Region. 

Corporate Summary:
Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.